Best ATS Qualities for a Start-Up Staffing Agency

According to recent findings, a staggering 94% of recruiters have said that using an applicant tracking system has positively improved their hiring capabilities. Finding the right applicant tracking system is the best starting point for a start-up staffing agency that is looking to grow their business.  


An ATS¬†that¬†can¬†complement¬†a¬†team‚Äôs strategies¬†will¬†also be able to¬†support¬†taking the business to the next level¬†through¬†automating¬†processes, allowing for more efficient and¬†streamlined work¬†across the¬†team. Not all applicant tracking systems are built¬†the¬†same. Applicant tracking software¬†will not support every recruiting industry successfully because of the industry specific¬†nuances¬†and variety of differing KPIs.¬†In general, when agencies are starting¬†out,¬†focusing¬†on¬†the¬†key KPIs¬†should be top of mind:¬†streamlining processes, connecting with new¬†clients and candidates¬†and being as efficient as possible.‚ÄĮ¬†


Here are the top features to look for in an ATS that can help take a startup staffing or recruiting agency to the next level! 


Easy-to-maintain processes 


Finding the most efficient way to perform tasks is a top priority for all staffing agencies. Coordinating all the parts that go into placing a candidate is made simpler with a comprehensive and user-friendly technology, saving a new recruiting team a lot of time and frustration. 


Mindscope’s scheduling activity module allows recruiters to easily apply several different activities to a candidate such as planning interviews and phone calls, scheduling those activities into a calendar, and communicating those actions to the necessary parties, all from within the database. The part Mindscope clients appreciate most is, the storage and record keeping of all candidates. All the activities that have been associated with a candidate are recorded in their candidate record for future reference, making it quick and convenient for the users. Mindscope also has the ability to create rules-based workflows which ensure recruiters are taking the necessary steps (phone calls, reference checks, interviews, etc.) before placing a candidate. 


Simplified document creation 


Creating standardized templates is a fantastic way to ensure consistency of communication and formatting, when a recruiting agency is building a reputable brand identity with candidates and clients. By having templates available for recruiters to use like, placement confirmations, engagement letters and more, is a huge time saver. Mindscope‚Äôs resume template feature also allows agencies to create their own documents in a uniform way, including resumes, blind resumes, cover letters and more.‚ÄĮ These auto-populated templates free up the recruiters to focus on the best part of the job ‚Äď human connection, further strengthening relations with candidates and clients.‚ÄĮ¬†


Not only does Mindscope create auto-populated documentation, drag-and-drop email templates are also available. Mindscope’s mass email and email template capabilities, allow recruiters to send up to 500 mass emails from the database at a time. Recruiters can also create customized templates and perform a mail merge, so every recipient receives a personalized message.  


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Reducing manual processes 


While some trial-and-error¬†is¬†inevitable, especially¬†as a¬†start-up,¬†but¬†removing manual processes is one of the best ways to¬†cut back on¬†human error.¬†A recent study¬†found that the average manager spends a minimum of eight hours a week performing manual data tasks – and in the¬†initial¬†stages¬†of starting a business, eight hours can go a long way.¬†Not only does this method reduce the possibility of mistakes,¬†but it¬†also saves¬†recruiters’¬†valuable time.‚ÄĮ¬†


Finding the right candidate is made easier with Mindscope’s extensive searching functionalities. Recruiters can search for any keywords within the entire database and save those searches for future use. Mindscope’s powerful Boolean skill search function allows users to search for skills in any combination. For example, if recruiters need to find a candidate with three different specific skills with two potential locations, this search can be conducted in one click rather than five. In addition, the Placements Module alerts recruiters when their placed candidates are about to be free to work again so they can re-engage with them and set up their next role. The Placement Module is an effective way for recruiters to search for existing candidates in the data base and ensure they are placed in the next role available. This is a great alternative to starting from scratch and searching for a similarly qualified candidate Рa true time saver. 


Mindscope is passionate about providing the staffing and recruiting industry with solutions for improving processes, search capabilities and data storage, to name a few.¬† Start using Mindscope’s ATS to bring your staffing or recruiting agency to the next level. Contact us today¬†to learn more about our product offering or start¬†a¬†free¬†7-day trial today.‚ÄĮ¬†