Are You Using These Key Onboarding Tools? You Should Be – Find Out Why

Onboarding a new employee is one of the most important and exciting stages of their time with a company. In the first few weeks or months at a new position, they are exposed to the intricacies of the job, the full depth of their responsibilities, they get to know their coworkers and start to integrate into the workplace culture. It goes without saying that if this process is handled poorly, their experience – and potentially, your reputation and retention rates – could suffer.

To get a better idea of the importance of onboarding, look at these statistics:

  • A positive onboarding experience can mean an employee feeling 18x more engaged and committed to the company
  • Companies with great onboarding have an increased retention rate of 52%
  • A positive onboarding experience ensures 69% of employees stay with a company for at least three years

These days, onboarding needs to be done from a distance – but that doesn’t mean you need to compromise the effectiveness of your program. Here are some tools that you can use to make sure your processes are engaging, streamlined, and go off without a hitch.


Did you know that the average onboarding process includes FIFTY-FOUR activities? There is a lot to cover during onboarding, so making a standardized checklist of all of the things you want to address is your best bet in making sure nothing slips through the cracks.

This is especially important when you are onboarding remote employees and can’t be physically close to them to ensure they are getting everything done. Once you develop a thorough list, you can use it for any future new hires. If you are hiring multiple new employees, you can make it a friendly competition for completing their list first.

Video Tools

Video is one of the most engaging online content formats that can be used in a variety of ways.  It appeals to many different types of learners, and people are more likely to absorb information if they see something in front of them. Using one-way (pre-recorded) and two-way (calls) videos in your onboarding process is not only a necessity of today’s social distancing measures – it is the way of the future.

Videos can make even the most mundane topics more interesting; watching an engaging video about the workplace is no doubt more exciting than reading through endless documents and filling out forms. Adding a video element to your onboarding process is a great way to not only get your necessary messages across but is much more likely for your new hire to retain and embody the information presented.

Virtual Team Building

Getting to know your coworkers in person might have to wait while social distancing measures are still in effect. However, activities like happy hours and team building exercising can get a virtual twist for the time being and help your new hire integrate into the team on a more relaxed level.

Host a virtual happy hour with a video conferencing app, or have your existing team engage in one-on-one virtual mentor sessions with the new employee. Social distancing can make socializing difficult, but it is important that your new employees feel like a part of the team. Having a sense of camaraderie at work can lead to higher productivity levels and job satisfaction, and most importantly, employee happiness.

Mindscope’s Onboarding Integration Tool

One of the most important, but possibly least exciting, parts of onboarding is all of the paperwork and forms your new employee needs to fill out. Luckily, Mindscope has partnered with the industry’s leading onboarding platform to develop an integration that is user-friendly, mobile-optimized and a huge time-saver.

Your new hires can start and stop their paperwork at any time, take photos of their void cheques, and sign forms with their finger – all from their mobile phones. You will be notified when a completed application is received, and the employee will be notified if more fields are required to be filed in. This integration aims to help you recruit 90% faster and eliminates the headache associated with manual processes. It will even alert your new employees when they have outstanding forms to complete! Our goal is to empower to focus on welcoming your new employee to the team.

Mindscope is happy to help all of our customers, new and old, navigate the changing landscape in creative and innovative ways. Contact us today to see what we can do for you!

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